Monday, December 5, 2016

Our Purchasing Policy

As part of ongoing efforts to make Portland a healthier place to live, work and play, the Portland Hawthorne Hostel will work to the extent possible to purchase equipment, materials and products that are recyclable, made of recycled content, reduce waste and/or energy, made of non-toxic ingredients and/or are locally produced.

The purpose of our purchasing policy is to provide guidelines for purchasing activities that maximize our commitment to environmental stewardship where performance will not be compromised. A secondary outcome is creating a demand for such products, thereby reducing prices for all. In complying with this, the Portland Hawthorne Hostel will request that suppliers specify whether there is an alternative product that could be substituted when the one originally requested does not adhere to this policy.

The General Manager and Operations Manager are responsible for adhering to these guidelines when making purchasing decisions. Managers will annually review purchasing habits in effort to increase the number of materials or equipment that are recyclable, made of recycled content, reduce waste and/or energy, made of non-toxic ingredients and/or are produced locally. Managers will annually review vendors and select those who are willing and able to meet the guidelines established in this policy. Managers retain the privilege to amend guidelines for updating and policy change needs.

Guidelines:

  1. All newly purchased envelopes, folders, facial tissue, business cards and printed promotional materials will consist of a minimum of 30% Post Consumer Waste (PCW) by Jan 1, 2010 and increasing to 50% PCW by Dec 31, 2012 and 100% PCW by Dec 31, 2020.
    1. The recycled content of all paper products is to printed on all applicable products by
      Jan 1, 2010.
    2. All business cards and printed promotional materials will be printed with soy ink and labeled to identify this commitment by Jan 1, 2010.
  2. The replacement of all energy consuming equipment and appliances is required to meet Energy Star certification no later than December 31, 2011
  3. All materials purchased for remodels and additions taking place on the property will adhere to LEED standards when not cost prohibitive. Effective as of Jan 1, 2009. LEED certification is not required due to cost.
  4. All new and replacement faucet aerators in restrooms and kitchens will adhere to a 0.5 Gallons Per Minute (GPM) and 1.5 GPM flow rate respectively by Jan 1, 2010.
  5. All new and replacement toilets will adhere to an ultra low 1.28 Gallons Per Flush (GPF) WaterSense approved model by Dec 31, 2010.
  6. Selections of paint products are required to contain a low Volatile Organic Compound (VOC) content. Effective as of Jan 1, 2009.
  7. All food consumed on the property and in conjunction with hostel programming or staff events is to be organic or local in origin whenever feasible due to cost. Effective as of Jan 1, 2009.
  8. Managers responsible for adhering to this policy are required to purchase products and materials in bulk, when feasible, to reduce CO2 emissions emitted during transport. Effective as of Jan 1, 2009.
  9. When purchasing products and materials, managers responsible for adhering to this policy are required to seek out locally owned and operated businesses. When a cost comparative, locally owned business is identified, managers are required to support the identified business over the non-locally owned option. Effective as of Jan 1, 2010.
  10. Management is required to track the number of recycled, fair trade, locally produced, organic or otherwise eco-friendly products purchased annually. The number of products purchased shall increase by 10% annually until a total of 60% of products offered consist as such. Effective Jan 1, 2011.